Multiple Positions – Zambia National Public Health Institute (ZNPHI) with support from Global Fund

The Zambia National Public Health Institute (ZNPHI) with support from Global Fund under the Covid-19 (wave1) Grant ZMB C19RM-1978 running up to December 2025 seeks to recruit a suitably qualified and experienced persons to be appointed in the under listed positions:

1. SENIOR ANTIMICROBIAL RESISTANCE (AMR) OFFICER

 Reports to: Antimicrobial Resistance (AMR) National Focal Point and Coordinator

Location: Zambia National Public Health Institute

Job Purpose

Effectively and timely undertake coordination of all multi-sectoral Antimicrobial Resistance (AMR) activities in order to ensure implementation as planned. He/She shall work closely with the Sector-specific National Focal Point Persons (SSFPs) to ensure timely implementation of both national and sector specific AMR activities.

Responsibilities/Principal Accountabilities

• •  Coordinate and foster collaboration among stakeholders in multiple sectors (including human, animal, agriculture and environment) such as the Ministry of Health, Ministry of Fisheries and Livestock, Government Agencies, Regulatory Agencies, academia, Civil Society, the Media, UN Agencies, Developmental Partners and Donors
  • Build sustained partnerships and work on containment of AMR in Zambia in order to ensure collaborative efforts in AMR stewardship
  • Iidentify stakeholders and AMR drivers in Zambia
  • Work closely with the sector-specific Focal Point Persons (SSFPs) to facilitate and ensure timely implantation of AMR activities
  • Participate in the meetings of the AMRCC ‘in order to be up to date with all AMR matters
  • Participate in drafting of national action plans and participate in joint planning for containment of AMR
  • Responsible for ccoordinateion of all AMR Technical Working Groups and be custodian of the AMR National Action Plan
  • Facilitate and oversee implementation and M&E of the multi-sectoral AMR NAP
  • Ensure regular data collection and information sharing by instituting effective communication and coordination among all sectors and disciplines;
  • Undertake analysis of data from various AMR sources and rreport on the prevalence of and trends in AMR to the national Coordinator
  • Facilitates adoption of different existing tools and documents to the country’s situation to support AMR implementation through the One Health approach
  • Provides technical oversight for AMR sentinel sites across the country
  • Performs any other duties as may be assigned by the Supervisor.

Required Qualifications

• •  Full Grade 12 School Certificate with five O level credits including English and Mathematics
  • Bachelor of Pharmacy, Biomedical Sciences, Public Health or any related field
  • Master of Pharmacy, Biomedical Sciences, Public Health or any related field will be an added advantage.

Experience

• • At least three (3) years’ experience in antimicrobial resistance, laboratory systems, pharmacy and public health
  • Experience working with other sectors through the One Health Approach
  • Experience in writing technical reports.
  • Experience working with and on Donor funded projects is an added advantage

2. GRANTS MANAGEMENT SPECIALIST (01)

Reports to: Head-Finance

 Location: Zambia National Public Health Institute

 Job Purpose:

 Responsible for leading research, preparation, submission, and managing grant proposals/reports that support the Zambia National Public Health Institute goals and meet funder guidelines and criteria.

Responsibilities/Principal Accountabilities

• •  Lead grant proposal development and submission—preparing and organizing materials for proposals and submitting and monitoring grant applications.
  • Researching new funding and business development opportunities on local and international levels
  • Maintaining and building relationships with funders and other strategic partners on local and international levels
  • Drafting proposals, grant application narratives, and budgets and collaborate to finalize with program officers and Directors across all Directorates.
  • Meeting with funders and ZNPHI staff to explore funding opportunities and fulfill site visit requirements.
  • Maintaining master calendar of grants and prospects and all associated files and correspondence
  • Maintaining library of grant support documents including resumes, and bios among them
  • Executing thank you letters and facilitate grant contracts/agreements between ZNPHI and the funders.
  • Ensuring acknowledgment of funders/investors via website, e-newsletter, and social media
  • Maintain grant compliance and reporting, including outcome measurement and grant budgets—taking responsibility for meeting high standards of effectiveness, timeliness, and completeness.
  • Monitoring and maintaining funder and investor reporting schedules and requirements.
  • Tracking progress toward organizational and programmatic outcomes and goals.
  • Requesting reimbursements and drawdowns as needed
  • Drafting compelling progress reports and targeted program updates to funders that fully capture programmatic success of the Grant.
  • Assembling all necessary supporting materials and documents including budget reports, outcome measurement and success stories among them
  • Performs any other duties as may be assigned by the Supervisor.

Required Qualifications

• •  Full Grade 12 School Certificate with Five O Level Credits Including English and Mathematics
  • Bachelors Degree in Economics, Demography, Business Administration or any other related Social Sciences
  • Masters Degree in Economics, Demography, Business Administration or any other related Social Sciences is required.

Experience and skills

• •  Minimum five (5) years working experience in grants writing and management.
  • Experience in grants negotiations is desirable.
  • Experience working with different partners and grants is an added advantage.
  • An analytical mind
  • Experience working with and on Donor funded projects is an added advantage

3. SENIOR EDITOR (01)   

Reports to: Director-Public Health Policy, Diplomacy and Communication

Location: Zambia National Public Health Institute

 Job Purpose:

 To oversee the editorial process, ensure the quality and consistency of written materials and support Zambia National Public Health Institute in effectively communicating its research findings, best practices, and technical information to various stakeholders.

Responsibilities/Principal Accountabilities

• • Overseeing editorial processes by leading the editorial team and oversees all aspects of the editorial process from manuscript submission to publication in order to ensure quality of work

• • Undertakes effectively develops and implements of editorial guidelines and standards and workflows to ensure consistency and quality in written materials.
  •  Effectively undertakes the provision of substantive editing, copyediting, and proofreading support to authors and contributors in order to ensure that written materials meet established standards for clarity, coherence, and accuracy.
  • Work closely with authors, researchers, subject matter experts, and program staff to ensure that written materials accurately reflect research findings and meet the needs of diverse audiences.

• • Effectively and timely manages editorial workflows, including assigning tasks, tracking progress, and prioritizing projects to meet deadlines and production schedules. This may involve coordinating with internal and external stakeholders, such as peer reviewers, designers, and production teams.
  •  Ensures compliance with copyright laws, ethical guidelines, and publication policies in the preparation and dissemination of written materials. This may also involve obtaining permissions for copyrighted content, addressing conflicts of interest, and ensuring transparency and integrity in the editorial process.
  • Timely conducting of research in order to stay abreast of emerging trends, developments, and best practices in editorial processes, writing, and communication. This may involve attending conferences, workshops, and training sessions, as well as conducting research and networking with peers in the field.

• • Effectively provides leadership to editorial assistants within the organization. This may involve assigning tasks, providing training and mentorship, and conducting performance evaluations to support the professional development of team members.
  • Performs any other duties as may be assigned by the Supervisor.

Required Qualifications

• •  Full Grade 12 School Certificate with Five O Level Credits Including English and Mathematics
  • Bachelors in Mass Communication, Journalism, Communication or any other related Social Sciences
  • Masters Degree in Mass Communication, Journalism, Communication or any other related Social Sciences is required.

Experience and skills

• •  Minimum of 4 years of experience in editorial roles, preferably in a scientific or technical publishing environment.
  • Proven experience in substantive editing, copyediting, and proofreading of scientific reports, manuscripts, and technical documents.
  • Strong knowledge of editorial principles, style guides (e.g., APA, Chicago Manual of Style), grammar rules, and publication standards.
  • Excellent writing, editing, and communication skills, with the ability to convey complex information clearly and effectively to diverse audiences.
  • Proficiency in using editorial tools and software (e.g., Microsoft Word, Adobe Acrobat, editing software).
  • Experience managing editorial workflows, production schedules, and publication processes.
  • Strong organizational and project management skills, with the ability to prioritize tasks, meet deadlines.
  • Work effectively in a fast-paced environment.

4. SENIOR COMMUNICATIONS OFFICER-SCIENTIFIC WRITING (01)       

Reports to: Director-Public Health Policy, Diplomacy and Communication

 Location: Zambia National Public Health Institute

Job Purpose:

 To lead the Zambia National Public Health Institute’s efforts in communicating research findings, best practices, and technical information to various stakeholders through high-quality scientific writing. The Senior Scientific Writer is expected to create various scientific communication materials related to public health in Zambia.

Responsibilities/Principal Accountabilities

• •  Lead the development and implementation of the Institute’s scientific writing strategy and ensuring alignment with organizational goals and priorities.
  • Lead content development for The Health Press- write, edit, and review scientific reports, manuscripts, articles, policy briefs, technical documents, and other publications for The Health Press, and other internal and external dissemination.
  • Lead in-depth research and analysis on complex public health topics, synthesizing scientific literature, data, and evidence to inform written materials.
  • Collaborate closely with researchers, subject matter experts, and program staff to translate research findings into clear, accessible language for diverse audiences.

• • Communicate effectively with project leads and stakeholders to understand their needs and expectations.

• • Provide guidance and mentorship to junior scientific writers.
  • Support the development of research proposals, grant applications, and funding reports by providing scientific writing support and expertise.

• • Performs any other duties as may be assigned by the Supervisor.

Required Qualifications

• •  Full Grade 12 School Certificate with Five O Level Credits Including English and Mathematics
  • Bachelor of Science in Public Health, Epidemiology or related field
  • Masters Degree in Public Health, Epidemiology, Mass Communications or related field is desirable.

Experience and skills

• •  Minimum of 4 years of experience in editorial roles, preferably in a scientific or technical publishing environment.
  • Proven track record of writing and publishing scientific articles in peer-reviewed journals, particularly those focused on public health issues in Africa.
  • Excellent writing skills in English, with the ability to produce clear, concise, and grammatically correct documents.
  • Strong understanding of public health research methods and data analysis.
  • Experience tailoring scientific content for diverse audiences, including policymakers, healthcare workers, and the general public.
  • Ability to work independently, meet deadlines, and manage multiple projects.
  • Excellent communication and interpersonal skills.
  • Proficient in using scientific writing software (e.g., End Note, Mendeley).
  • Working knowledge of the Zambian public health context and healthcare system is preferred.
  • Experience working with and on Donor funded projects is an added advantage

5. INFORMATION COMMUNICATION TECHNOLOGY (ICT) OFFICER (01)

 Reports to: Senior ICT Officer

 Location: Zambia National Public Health Institute

Job Purpose

 The Information Communications Technology (ICT) officer will be responsible for providing technical support in the development, management and sustenance of all Information systems at Zambia National Public Health Institute. This will include immediate assistance with database support including ongoing data collection, maintenance of data records, analysis, generation of reports, ensuring ongoing data quality monitoring, training staff and stakeholders to use the existing systems regularly to answer questions, and creating a culture of using data for reporting, managing and decision making.

Responsibilities/Principal Accountabilities

• •  Develop data management systems to support the Covid 19 (wave 1) grant implementation including rapid response team rosters and related databases and event management system.
  • Deploy, configure, and maintain ICT systems and databases, including networks, servers, and telecommunications.
  • Configure and maintain applications and user devices. Provide timely and quality service delivery, technical support, and advice to user requests to ensure proper user access to data and information.
  • Maintain inventory of ICT equipment, hardware, and software and ensure adequate supply, functionality, and accountability in collaboration with relevant staff.
  • Provide input to budget for ICT related expenses.
  • Support capacity building initiatives, to staff and partners to ensure efficient and consistent adoption and use of ICT applications under the grant.
  • Prepare statistical reports on ICT-related data and metrics, using relevant databases.
  • Work closely with ZNPHI Departments and Units on systems integration.
  • Maintaining access accounts to databases ensuring appropriate user policies and security is enforced.
  • Communicate regularly with technical, applications and operational staff to ensure overall database integrity and security.
  • Support ZNPHI in improving their digital health capacity and capabilities by providing backend analytics on public health data to guide response, strategic planning and resource allocation, while also improving data quality, data warehousing, data access, and use.
  • Preparing reports for the management stating trends, patterns, and predictions using relevant data
  • Using data visualization to display data and information quickly to support decision making during public health emergencies.
  • Use automated tools to extract data from primary and secondary sources.
  • Maintain and support audio-visual and other equipment (and users) of the meeting rooms.
  • Performs any other duties as may be assigned by the Supervisor.

Required Qualifications

• •  Full Grade 12 School Certificate with five O level credits including English and Mathematics
  • Bachelor’s degree and above in Computer Science, Information Systems, Information technology or any related fields
  • Certification In Software Development and Administration or Equivalent Added an Advantage.
  • MCSA, MCSE, AWS Or Related Software Development or Certifications

Experience and skills

• •  At least 3 years of experience in software development or other relevant IT field with existing evidence.
  • Knowledge on the Moodle platform and backend customizations
  • Knowledge of programming languages in any of the following PHP, HTML, XML, JavaScript or Python
  • Proficiency in database manipulation languages i.e. MYSQL, Oracle
  • Analytical and problem-solving abilities
  • Ability to build strong relationships internally and with external actors.
  • High level of autonomy at work, yet with profound team spirit.
  • Ability to work under pressure, with minimal supervision, and in a culturally diverse team.
  • Awareness of technological trends and apply necessary technology to the daily work when necessary.
  • Adaptive, patient, resourceful, resilient and flexible.
  • Experience working with and on Donor funded projects is an added advantage

6. FIELD EPIDEMIOLOGY TRAINING PROGRAMME (FETP) FIELD MENTOR (05)

Location: Various Mentorship Sites

Reports to: Director – Field Epidemiology Training Programme

Job Purpose:

 To coordinate Field Epidemiology Training Program (FETP) field activities in assigned provinces, including mentorship and capacity building to improve disease surveillance and outbreak response in assigned provinces.

Responsibilities/Principal Accountabilities

• •  Mentors FETP Advanced and Intermediate residents to conduct surveillance system evaluations, surveillance data analyses, field/outbreak investigations, and epidemiologic analyses.
  • Mentors FETP-Frontline participants to complete their deliverables.
  • Leads FETP-Frontline trainings (in coordination with the Frontline Program Coordinator) in assigned provinces, including delivering workshops and mentoring on deliverables. Participates in other capacity building activities for provincial and district level staff to improve the quality of surveillance data, outbreak response, and public health preparedness and response in assigned provinces.
  • Identifies skills gaps in mentees to develop customized mentorship plans.
  • Supports Advanced, Intermediate and Frontline coordinators to improve quality of Zambia FETP
  • Lead and/or participates in field investigations in assigned provinces in coordination with the Provincial and District Health Offices
  • Performs any other duties as may be assigned by the Supervisor.

Required Qualifications

• • Full Grade Twelve (12) School Certificate with five (5) O’ Levels including English, Mathematics and Science required.
  • Bachelor of Science in Epidemiology, Public Health or equivalent
  • Masters Degree in Epidemiology/ field epidemiology, Public Health or related field
  • Graduate of the Advanced FETP

Experience and skills

 Minimum of 5 years of work experience relevant in public health, epidemiology or related field

• • Experience of mentorship will be an added advantage
  • Strong analytical skills
  • Pro-active and solutions oriented
  • Analytical and problem-solving abilities
  • Ability to build strong relationships internally and with external actors.
  • Proven ability to use clear, concise language in correspondence
  • Experience working with and on Donor funded projects is an added advantage

7. DISTRICT EPIDEMIOLOGIST (10)

Location: Western and Southern Provinces

Reports to: District Health Director

Job Purpose:

 To effectively support the public health security systems at District level in order to strengthen preparedness, detection and response to public health threats through improved surveillance data quality practices and enhanced data use for action. The incumbent will also mentor FETP residents and provide oversight to the implementation of Pan-Respiratory Disease Surveillance (PRDS) activities at District level.

Responsibilities/Principal Accountabilities

• • Effectively collaborate with the District Health Office (DHO) team to support implementation of surveillance activities at district and facility level in order to ensure timely detection of public health threats.
  • Strengthen timely data management by supporting data collection from various sources and its storage, analysis and interpretation in order to facilitate decision making.
  • Participate in planning and budgeting for surveillance activities in the District in order to ensure availability of resources for activity implementation.
  • To undertake timely tracking of national and subnational IDSR and other surveillance (sentinel, etc.) indicators
  • Support capacity building through training and supportive supervision to health facility staff and Community Based Volunteers (CBV) participating in surveillance activities.
  • Ensure coordinated and adequate response to public health threats and events in order to effectively respond to outbreaks.
  • Timely provision of technical support to investigate public health alerts/events, conduct field assessments/investigations and implement surveillance were indicated.
  • Generate evidence on surveillance implementation for public health planning and policy.
  • Effective and timely dissemination of surveillance data to all stakeholders
  • Performs any other duties as may be assigned by the Supervisor.

Required Qualifications

• •  Full Grade Twelve (12) School Certificate with five (5) O’ Levels including English, Mathematics and Science required.
  • Bachelor’s Degree in Environmental Health, nursing Clinical Medicine or other related health field
  • A Master’s Degree in Epidemiology, Public Health or other related health fields

Experience and skills

• • Minimum of two (2) years’ experience in quantitative epidemiology and the implementation    of public health surveillance, outbreak investigation and response in humanitarian settings, and/or implementation IDSR
  • Experience in writing technical reports
  • Experience working with and on Donor funded projects is an added advantage

8. HUMAN RESOURCE AND ADMINISTRATION OFFICER

Reports to: Manager-Human Resource Management and Administration

Location: Zambia National Public Health Institute

Job Purpose 

 To undertake human resource planning and administration functions in order to ensure effective and efficient human resources placement and smooth operations of departments at Zambia National Public Health Institute.

Responsibilities/Principal Accountabilities

• •  Undertakes development and implementation of Human Resource and Administration strategies and initiatives aligned with the overall mandate of the Institute.
  • Gather and analyze data with useful Human Resource metrics, among the staff hire and employee turnover rates in order to inform decision making.
  • Organize quarterly and annual employee performance reviews in order to evaluate employee performance.
  • Enhance job satisfaction by resolving issues promptly, applying new perks and benefits and organizing team building activities.
  • Ensures effectively maintenance of office space and surroundings in order to enhance conducive working environment.
  • Undertakes timely preparation of payroll for staff in order to facilitate payment of salaries and other allowances.
  • Facilitates regularly and accurately interpretation and implementation of conditions of service and the Code of conduct in order to enhance adherence.
  • Effectively undertakes human resources planning in order to ensure timely human resource forecasting.
  • Undertakes timely provision of advice on disciplinary and employee performance matters in order to ensure staff discipline and performance.
  • Ensures availability and maintenance of office equipment in order to enhance smooth operations of the project and the Institute.
  • Facilitates and coordinates Personnel Emoluments budgeting in order to proper remuneration of all staff under the project.
  • Performs any other duties as may be assigned by the Supervisor.

Qualifications& Experience

• • Full Grade 12 School Certificate with five O level credits including English and Mathematics
  • Bachelors Degree in Public Administration, Human Resource Management, Human Resource Management or related field
  • Member of the Zambia Institute of Human Resource Management with a valid practicing certificate

Desired experience and skills

• • At least three (3) years’ experience in human resource management or organization operation
  • Strong analytical skills, oral and written communication and team building skills.
  • Demonstrable experience with Human Resources metrics
  • Knowledge of Human Resource systems and databases
  • Ability to architect strategy along with leadership skills
  • Excellent active listening, negotiation and presentation skills
  • Competence to build and effectively manage interpersonal relationships at all levels of the company.
  • Experience working with and on Donor funded projects is an added advantage.

1. 9. GRANTS MANAGEMENT OFFICER (01)

Reports to: Grants Management Specialist

Location: Zambia National Public Health Institute

Job Purpose:

 To undertake research, preparation and submission of grant proposals/reports that support the Zambia National Public Health Institute goals and meet funder guidelines and criteria.

Responsibilities/Principal Accountabilities

• •  Maintain working knowledge of the Zambia National Public Health Institute and priority funding areas and remain abreast of current research, activities, and trends in the public health sector.
  • Monitor grants for legal, financial, and program compliance including but not limited to ensuring that grant requirements are correctly documented in the grant files and database.
  • Monitor and document the grant making workflow processes, forms, templates, reports and data to assure full compliance with internal controls and legal requirements.
  • Generate reports and data analysis for program and finance team or board.
  • Problem-solve complex grant scenarios; consult/liaise with finance and/or Board Secretary and legal counsel.
  • Work with finance to generate reporting required for compliance and financial statement audits.
  • Manage implementation of a new grants management system and other technology improvements, including development plans and timelines, staff communication, testing and troubleshooting, documentation, training, and release cycles.
  • Improve the way staff capture, access, and use grant making information to enhance programmatic and operational decision-making, produce accurate reports of grant making results, enhance grantee/grant seeker relationships, and enable learning; enhance supporting systems and tools. Internal Responsibilities Design and maintain filing systems for the Institutes paper and electronic records.

Required Qualifications

• • Full Grade 12 School Certificate with Five O Level Credits Including English and Mathematics
  • Bachelor s in Economics, Demography, Business Administration or any other related Social Sciences

Experience and skills

• • Minimum three (3) years working experience in grants writing and management.
  • Experience in grants negotiations is desirable.
  • Experience working with different partners and grants is an added advantage.
  • An analytical mind
  • Experience working with and on Donor funded projects is an added advantage.

All interested persons meeting the above qualifications and experience should send their written applications to the undersigned with verified copies of academic and professional qualifications, detailed Curriculum Vitae and three references including their contact numbers.

The closing date for receipt of applications is Friday, 19^th April, 2024. All applications must be clearly marked on the envelope indicating the position one is applying for. Kindly note that only short-listed candidates will be contacted. Interested should candidates to address their application letters:

Director General

Zambia National Public Health Institute (ZNPHI)

Stand 1186, Corner Addis Ababa Drive & Chaholi Road,

LUSAKA.